Officer Job Descriptions

President/co-presidents

Communicate to parents and teachers on behalf of the PTO:

• Maintain calendar of PTO events with Co-President #1

• Communicate PTO news and events to Donner Trail staff and families with Co-President #1.

• Ensure that PTO is fulfilling its responsibilities with Co-President #1.

• Set PTO meeting agendas and email to officers and teachers 10 days prior to meeting. Rotate every other meeting with Co-President #1.

• Chair PTO meetings. Rotate every other meeting with Co-President #1.

• Work with Co-President #1 and Officers to oversee long term planning.

• Plan and assist with Back to School Night, Open House, Beach Day.

• Recruit volunteers.

• Plan and Oversee Thanksgiving Dinner with Co-President #1

Vice-President

Assist the Co-Presidents with tasks as needed.

• Music Program

  • Assistance to Principal and/or Music Teacher as needed

• Kindergarten Program

  • Update annual K program contract

  • Communicate with Kinder Coordinator as needed.

  • Supply monthly bills and collect payments to hand off to treasurer.

• Harvest of the Month

  • Secure Volunteers

  • Renew annually with Tahoe Forest

• Art

  • Explore Art Program if teachers desire.

• Oversee the Annual Nelson Nordic Challenge

• Manage PTO student program contracts.

Secretary

• Record and distribute meeting minutes within 10 days of PTO meetings·

• Maintain electronic files of minutes and other organizational documents

Treasurer

Make regular deposits

• Write checks

• Reconcile Bank of America account; Maintain Quicken file

• Prepare annual budget

• Report at PTO Meetings

• Oversee Thanksgiving Dinner Cashiers, money collection, etc.